Key Duties & Responsibilities

• Record every material delivery, verify quantities and specifications against purchase orders, generate Goods-Received Notes (GRNs), and enter data into the ERP system on the day of receipt.

• Store materials safely and systematically, applying clear labelling, segregation by type, and First-In-First-Out (FIFO) / 5S housekeeping standards.

• Issue and log daily withdrawals and returns of materials, consumables, tools, and plant, obtaining authorised requisition signatures.

• Monitor stock levels continuously and raise timely replenishment requests to maintain zero stock-outs.

• Maintain pristine store housekeeping, enforce safety signage, keep Material Safety Data Sheets (MSDS) accessible, and operate lock-and-key or RFID security for high-value items.

• Conduct weekly and monthly cycle counts, reconcile variances, and submit discrepancy reports to Finance and Procurement.

• Update and audit the asset register for tools, equipment, and Personal Protective Equipment (PPE), flagging calibration or replacement due dates.

• Log daily workforce attendance using digital check-in apps; compile timesheets for payroll processing.

• Control site access lists for staff, subcontractors, visitors, and suppliers; issue visitor badges and ensure safety inductions are completed.

• Administer site office functions, filing, correspondence, petty-cash disbursement, and stationery inventory, ensuring smooth clerical operations.

• Coordinate meetings (toolbox talks, progress briefings), prepare agendas, and take accurate minutes for distribution within 24 hours.

• Generate daily and weekly dashboards summarising inventory movements, consumption rates, and attendance metrics for Site Management.

• Support Procurement by tracking supplier lead times, expediting delayed deliveries, and updating the delivery schedule.

• Support Health, Safety & Environment (HSE) by maintaining up-to-date PPE issuance logs and ensuring safety data sheets are displayed.

• Provide clerical support during site audits, inspections, or reporting sessions

• Propose and implement continuous-improvement initiatives such as barcode/RFID tagging, mobile inventory apps, or streamlined 5S layouts to boost accuracy and efficiency.

Typical Daily Tasks

• Check and receive scheduled material deliveries

• Update inventory and log issued materials/tools

• Record worker check-ins and attendance summaries

• Assist site engineers with document documentation, scanning, and updates

• Monitor material usage and report low-stock items

• Maintain order and cleanliness in the store and site

• Prepare and submit daily inventory or attendance reports

Required Qualifications & Experience

• Diploma in Supply-Chain, Logistics, Business Administration, or related field (preferred).

• Minimum 3 years’ experience in construction site stores or inventory control, with at least 1 year in an administrative capacity.

• Certification in inventory management (e.g., CIPS Level 3, APICS CPIM) is advantageous.

• Proficient in ERP or inventory modules and advanced spreadsheet skills.

• Demonstrated knowledge of ISO 9001 quality procedures and basic ISO 45001 safety requirements.

Core Competencies & Technical Skills

• Reliable, honest, and disciplined

• Excellent time management and multitasking ability

• Inventory control & reconciliation accuracy

• Basic computer literacy (MS Excel, Google Sheets, inventory systems)

• 5S & Lean store housekeeping techniques

• Basic Health, Safety & Environment compliance

• Document control, filing, and minutes preparation

• Effective written and verbal communication

• Attention to detail, numerical accuracy, and integrity

• Customer-service mindset toward site teams and suppliers

Reporting Line

• Reports to: Materials & Logistics Coordinator (site level) and dotted line to Site Manager or Site Engineer.

• Coordinates With: Site Foreman, Procurement Team, Subcontractors, Laborers, and Safety Officer

Primary Documents & Reports

• Goods-Received Notes (GRNs) and delivery receipts

• Digital inventory ledger

• Daily issuance & return log

• Workforce attendance sheet

• Monthly stock and variance report

• PPE register and issuance log

• Meeting minutes and petty-cash voucher file

Working Conditions / Location

Based full-time at the construction site store and adjacent site office; frequent outdoor exposure, heavy-lifting zones, and variable weather. Mandatory use of PPE (helmet, safety shoes, hi-vis vest, gloves). Standard workweek with occasional extended hours or weekend shifts to receive critical deliveries or perform month-end counts.

Career Path / Progression Opportunities

• Senior Storekeeper

• Materials & Logistics Coordinator

• Site Administration Lead / Document Control Supervisor

Other Details:

• Compensation: Competitive, based on experience + performance incentives

• Start Date: Immediate

Notes on culture fit

A successful candidate demonstrates impeccable integrity, reliability, and a service-oriented attitude. They thrive on accuracy, systematic organisation, and collaborative teamwork, embodying Infinite Rwanda’s values of excellence, safety, and continuous improvement.

How To Apply

Send your application documents to info@infiniterwanda.com and mention the position you are applying for.